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The New Dynamics AX Tip #9: Using the system administrator workspace

Posted by Author, Curator, Visually Impared Squirrel Literacy Advocate & Dynamics AX Technical Solution Professional (TSP) at Microsoft on

The New Dynamics AX is a big change from the previous releases. The majority of the changes are around the new web based user interface, the new way that you navigate around in the application and also new sets of tools that have come along for the ride.

For those of you that are familiar with the older user interfaces then you may have to learn a couple of new tricks to get around the system like the pro that you are, and for new users of the New Dynamics AX environments then you will probably want as many tips on all the cool things that you are hidden away within the application so that you can quickly become a power user of the system.

I have scoured all of the resources that I have to compile the most useful tips and tricks for the New Dynamics AX and that will be useful to everyone, regardless of if you are a novice to Dynamics AX just trying to get around in the application, or have worked with the previous versions of the system, and are just want to learn the nuances of the new user interface.

The system administrator workspace

Another workspace that is interesting to look at is the System administrators workspace. This is a secure workspace that allows the administrators of the application to see all of the processes that have ran, and also access other tools like Data Management, and also Lifecycle Services.

How it works…

To access the System administrators workspace from the dropdown menu, just click on the System administration link from the All Workspaces submenu.

This will open up the System administration workspace where you will be able to access some of the key tools that the System Administrator would need to use. For example, if you need to access Lifecycle Services then you can just click on the Lifecycle Services tile.

This will take you right to the Lifecycle Services project page that is associated with your Dynamics AX environment.

If you wanted to access the Business process models that you are creating throughout the project then just scroll over to the right a little and click on the Business process modeler tile.

From here you will see all of the different business process models associated with the project, and you can just click on the one that you want to browse to.

Here you will see all of the different process steps that you may have business process models associated with. You can drill into the lower levels.

You will notice that there are multiple levels here and as you drill down you will get to more and more granular business processes.

When you open up any of the business processes that have been documented then you will see all of the business flows and also the text narrative that describes how the process works.

Want more?

If you liked this post and want to see more tips and tricks for the New Dynamics AX then I have compiled the 50 initial tips and tricks into a new guide for you all. If you want to get all of the tips and tricks in one place, then just follow the link:

Also, if you are looking for more resources on Dynamics AX in general, then make sure you check out the Dynamics AX Companions site at and also the Blind Squirrel Publishing site at for more articles and books.

About the Author

Murray Fife is an Author of over 25 books on Microsoft Dynamics AX including the Bare Bones Configuration Guide series of over 15 books which step the user through the setup of initial Dynamics AX instance, then through the Financial modules and then through the configuration of the more specialized modules like production, service management, and project accounting. You can find all of his books on Amazon ( and also even more on the BSP ( site.

Murray is also the curator of the Dynamics AX Companions ( site which he built from the ground up as a resource for all of the Dynamics AX community where you can find walkthroughs and blueprints that he created since first being introduced to the Dynamics AX product.

Throughout his 25+ years of experience in the software industry he has worked in many different roles during his career, including as a developer, an implementation consultant, a trainer and a demo guy within the partner channel which gives him a great understanding of the requirements for both customers and partner’s perspective.

For more information on Murray, here is his contact information:

Twitter:    @murrayfife

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